This Policy explains when and why we collect personal information about people who register to be part of the Merry Go Round Toy Library, how we use it and how we keep it secure.
Any questions regarding this Policy and our privacy practices should be sent by email to merrygoroundtoylibrary@googlemail.com
Who we are
We’re Ross Street Toy Library, a volunteer-run organisation that organises stay and play sessions twice a month at Ross Street Community Centre, just off of Mill Road in Cambridge.
Our website address is: https://www.cambstoylibrary.org.uk.
What personal data we collect and why we collect it
Membership and Session Data
We ask for your email, name and first line of your address when you sign up to be a member of the Toy Library and to rent out toys. We collect this information to help us manage the inventory (who has borrowed what). We collect details like the first line of your address so we can include this in aggregate form (i.e. anonymous and reporting by groups) when reporting to our funders – Cambridgeshire County Council.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
How is your information used?
We will only ever use your information to inform you of Toy Library events and only if you have signed up (e.g. through the Whatsapp Group).
Who we share your data with
We will never share your personal information with any other party, but we do provide aggregate reporting to Cambridgeshire County Council as part of our grant requirements. We will not sell your personal information.
Who has access to your information?
All the data is password protected on the Toy Library software that we use and also password protected in the email system we use for communicating with you. Only volunteers on the committee will have access to this data.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
How you can access and update your information
You can email us to ask to know what information we hold on you, or to update any information that you think may be wrong. For any of this, please email us at merrygoroundtoylibrary@googlemail.com.